Synchronize offline folders

You can automatically synchronize your offline folders at a time or time intervals that you specify, or you can manually synchronize them whenever you need to. Whether you synchronize automatically or manually, you must first have specified the folders for offline use.

Do one of the following:

To synchronize the selected folder, click the Tools menu, point to Send/Receive, and then click This Folder.
To synchronize all of your folders that are set up for offline use, click the Tools menu, point to Send/Receive, and then click Send/Receive All.
To synchronize a Send/Receive group of folders, click the Tools menu, point to Send/Receive, and then click the name of the Send/Receive group.

On the Tools menu, point to Send/Receive, point to Send/Receive Settings, and then click Define Send/Receive Groups.
Under Group Name, select a send/receive group group.
Do either or both of the following:
Set up online synchronization
Under Setting for group Send/Receive group name, select the check boxes that you want:
- To automatically synchronize all folders at specified intervals while you're online, select the Schedule an automatic send/receive every x minutes check box, and then enter a number between 1 and 1440.
- To synchronize all folders after every online Microsoft Outlook session, select the Perform an automatic send/receive when exiting check box.
Set up offline synchronization
Under When Outlook is offline, select the check boxes that you want:
- To automatically synchronize all folders at specified intervals while you're online, select the Schedule an automatic send/receive every x minutes check box, and then enter a number between 1 and 1440.

Note If you are using Cached Exchange Mode with a Microsoft Exchange Server e-mail account, a copy of the your Exchange mailbox is kept on your computer in an Offline Folder file (.ost). This allows you to work uninterrupted online or offline. Your data is automatically synchronized and this procedure is not necessary.